A regular board meeting of the Cochise County Board of Supervisors was held on Tuesday, May 9, 2006 at 9 a.m. in the Board of Supervisors' Hearing Room, 1415 Melody Lane, Building G, Bisbee, Arizona. In attendance were Patrick Call, Chairman; Paul Newman, Vice-Chairman; Richard Searle, Member; Jody Klein, Deputy County Administrator; Britt Hanson, Deputy County Attorney; Katie Howard, Clerk of the Board.
ANY ITEM ON THIS AGENDA IS OPEN FOR DISCUSSION AND POSSIBLE ACTION
PLEDGE OF ALLEGIANCE
THE ORDER OR DELETION OF ANY ITEM ON THIS AGENDA IS SUBJECT TO MODIFICATION AT THE MEETING
ROLL CALL - Chairman Call, Vice-Chairman Newman and Supervisor Searle were in attendance.
CALL TO THE PUBLIC (MATTERS RELATED TO COUNTY GOVERNMENT - LIMIT OF 3 MINUTES PER PERSON OR AT THE DIRECTION OF THE CHAIRMAN) - Chairman Call opened the Call to the Public. No one present wished to address the Board and Chairman Call closed the Call to the Public.
REPORT BY MR. JODY KLEIN, COUNTY ADMINISTRATOR ON RECENT AND PENDING COUNTY MATTERS - Mr. Klein reported that the individual department budget meetings were finished and that on Wednesday there would be a PAC meeting of the Upper San Pedro Partnership (USPP), followed by an Executive Committee meeting during which the overall structure of Partnership Advisory Commission (PAC) would be discussed. He announced that there would also be a Combined Trust meeting on Wednesday and that on Thursday an Information Technology Advisory Committee meeting is scheduled.
CONSENT
BOARD OF SUPERVISORS
ITEM 1-APPROVE A CONTRACT BETWEEN COCHISE COUNTY AND TISCHLERBISE TO CONDUCT A FEASIBILITY STUDY FOR THE ADOPTION OF DEVELOPMENT IMPACT FEES IN SPECIFIC PORTIONS OF COCHISE COUNTY.
ITEM 2-APPROVE MINUTES OF FORMAL BOARD MEETING OF MAY 2, 2006.
FINANCE
ITEM 3-DEMANDS
Warrant No. 14074 through 14406 were issued in the amount of $880,513.64. No voided warrants. Pursuant to A.R.S. §11-217(C), the published minutes shall include all demands and warrants approved by the Board in excess of one thousand dollars except that multiple demands and warrants from a single supplier or individual under one thousand dollars whose cumulative total exceeds one thousand dollars in a single reporting period shall also be published. Issued warrants are listed in an attachment at the end of the minutes.
HEALTH
ITEM 4-APPROVE THE NEW PURCHASE ORDER FOR CONTRACT #252033, BIO-TERRORISM PREPAREDNESS & RESPONSE PROGRAM BETWEEN THE ARIZONA DEPARTMENT OF HEALTH SERVICES AND THE COCHISE COUNTY HEALTH DEPARTMENT.
HIGHWAYS AND FLOODPLAIN
ITEM 5-ADOPT RESOLUTION 06-37 TO AUTHORIZE THE BOARD OF SUPERVISORS TO ACCEPT RIGHT-OF-WAY DEEDS OF DEDICATION OR GRANT OF EASEMENT FORMS FOR THE CONVEYANCE OF RIGHT-OF-WAY TO THE PUBLIC/COUNTY FOR THOSE ROADS CURRENTLY INCLUDED IN THE COCHISE COUNTY ROAD SYSTEM MAPS.
PURCHASING
ITEM 6-RENEW CONTRACT #1105 OUTPATIENT SUBSTANCE ABUSE EDUCATION AND GROUP THERAPY WITH ALTERNATIVES COUNSELING SERVICE, INC., FOR THE PERIOD OF JULY 1, 2006, THROUGH JUNE 30, 2007, IN THE ESTIMATED ANNUAL AMOUNT OF $40,000.00.
ITEM 7
RENEW CONTRACT #1503B COMPREHENSIVE TOBACCO USE PREVENTION, CESSATION AND EDUCATION SERVICES FOR COCHISE COUNTY FOR THE BENNEFICIAL USE OF TOBACCO TAXES WITH CITY OF WILLCOX/WILLCOX AGAINST SUBSTANCE ABUSE, FOR THE PERIOD OF JULY 1, 2006 THROUGH JUNE 30, 2007, IN THE AMOUNT OF $26,969.00.
ITEM 8-RENEW CONTRACT #5104 FAMILY PLANNING SERVICES WITH DRS. SILVA AND KACENGA FOR THE PERIOD OF JULY 1, 2006 THROUGH JUNE 30, 2007, IN THE ANNUAL AMOUNT OF $36,000.00.
ITEM 9-RENEW CONTRACT #5704 JAIL DETAINEE HOSPITAL SERVICES WITH BISBEE HOSPITAL ASSOCIATION DBA COPPER QUEEN COMMUNITY HOSPITAL BE RENEWED FOR THE PERIOD OF JULY 1, 2006 THROUGH JULY 1, 2007, IN THE ESTIMATED AMOUNT OF $90,000.00.
Vice-Chairman Newman made a motion to approve Consent Agenda Items 1through 9. The motion was seconded by Supervisor Searle and carried unanimously.
ACTION
BOARD OF SUPERVISORS
ITEM 10-COUNTY BUDGET UPDATE-- GUIDANCE AND DIRECTION ON BUDGET PROCESS WITH DEPARTMENT HEADS AND ELECTED OFFICIALS. Mr. Jody Klein stated that he would like to discuss the budget process for the upcoming fiscal year budget hearings. He reported that he would be working with Finance over the next two weeks to analyze all of the information and put together a budget overview for the Board. He suggested that he present the budget overview at a Special Board meeting on May 23, 2006. He reminded the Board that last year, separate sessions had been scheduled with each department and that it had taken a full week to get through this process. He then provided a description of various approaches used in the past for the Board budget hearings with departments and requested direction from the Board for this year's process. He also advised the Board that there are numerous space considerations that need to be addressed and recommended a separate session to discuss the county's space needs. The supervisors agreed that it would be important to discuss assumptions having a major impact on the budget before considering individual department Decision Packages. Also, they indicated that their preference would be to have an abbreviated version of last year's approach. Given this feedback, Mr. Klein said he had the direction and guidance he was looking for. He recommended that he include options regarding benefit assumptions for the Board's consideration in his budget overview presentation on May 23, 2006 and that the space needs session would be scheduled before the Board meetings with departments.
STATE AND FEDERAL LEGISLATION
ITEM 11-STATE AND FEDERAL LEGISLATION: DISCUSSION, STRATEGY AND/OR GUIDANCE/DIRECTION ON CURRENT OR PENDING STATE OR FEDERAL LEGISLATIVE PROPOSALS/BILLS AND COCHISE COUNTY'S POSITION THEREON, TO INCLUDE: COUNTY SUPERVISORS' ASSOCIATION (CSA) LEGISLATIVE UPDATE -- Supervisor Searle reported that there had been a CSA meeting the previous Friday and that the main topic of discussion had been the Truth-In-Taxation (TNT) package and identification of the principal policy-makers and legislators to contact concerning the bills. He announced that the next CSA meeting would be in Kingman. Mr. Klein added that he had been contacted by CSA, regarding the TNT legislation, asking for information on Cochise County's specific budget situation which he had previously forwarded to Representative Burns. The information was to be used at a meeting to be held today with a number of legislators that CSA believes hold moderate positions on the TNT bills. He added that he had been receiving a number of concerns about proposed Payment-In-Lieu-of-Taxes (PILT) cutbacks; he said that the Interior Committee was proposing approximately $260 million dollars in PILT payments and that the National Association of Counties was fighting for approximately $300 million dollars. Vice-Chairman Newman stressed that the matter is very time-sensitive since the hearing is this week. The Board asked Mr. Klein to put together a letter on their behalf on this issue.
SUMMARY ON CURRENT EVENTS BY STAFF AND BOARD MEMBERS:
ITEM 12-REPORT BY SUPERVISOR PATRICK CALL, DISTRICT NO. 1 - Chairman Call stated that he had attended the Statewide Water Advisory meeting the previous Friday in Phoenix with representatives from the Arizona Department of Water and that there would be follow-up meetings every two weeks over the course of the next two to three months. He said that it was encouraging to note that there was general agreement that a regional authority is needed to do local planning. He announced that on May 19th there will be two presentations: one from Green Valley and one from Cochise County.
REPORT BY SUPERVISOR PAUL NEWMAN, DISTRICT NO. 2 - Vice-Chairman Newman announced that the previous Friday, Arizona Public Service (APS) had invited the community to see its new solar system to be used for the heating and cooling of the entire Cochise College campus. He stated that since this is a special demonstration project, the college will save a lot of money and that there may be the possibility of working with APS in the future for a similar system to heat water for the prison. REPORT BY SUPERVISOR RICHARD SEARLE, DISTRICT NO. 3 - Supervisor Searle stated that he had a scheduling conflict and would not be able to attend the USPP PAC meeting on Wednesday, but that he would attend the Resolute Response exercise on Thursday. He also said that he had attended the grand opening of the Bowie Youth Center the previous Saturday. Chairman Call advised attendees that the Special Board Meeting scheduled for 9:00 a.m. had been cancelled due to the fact that the meeting had not been properly noticed. There being no further business before the Board, Chairman Call adjourned the meeting.
APPROVED: Patrick Call, Chairman
ATTEST: Katie Howard, Clerk of the Board
(SUPPORTING DOCUMENTATION IS AVAILABLE AT THE BOARD OF SUPERVISORS' OFFICE)
Cochise County Demands, May 9, 2006
Az Economic Security (Dept of) 4/28/2006 Total $8,502.52; Az State Retirement Syst-Plan 4/28/2006 Total $167,474.15; Az State Savings&Credit Union 4/28/2006 #13762 $2,838.00; Cochise Cnty Payroll W/H Tax 4/28/2006 #13764 $32,758.02; Correction Officers 4/28/2006 #13756 $8,893.79; Bank One 4/28/2006 Total $903,553.47; Bank One 4/28/2006 #13766 $322,245.34; Huachuca Federal Credit Union 4/28/2006 #13769 $9,916.36; NACO West 4/28/2006 #13770 $29,676.02; Public Safety Retirement Syst 4/28/2006 #13771 $10,485.38; Public Safety Retirement Syst 4/28/2006 #13775 $31,098.85; Southeastern Az Fed Cr Union 4/28/2006 #13777 $5,456.18; Tombstone Federal Credit Union 4/28/2006 #13780 $1,195.00; Support Payment Clearinghouse 4/28/2006 Total $5,975.01; National Bank 4/28/2006 #13760 $3,253.24; American Investment Bank 4/28/2006 Total $1,122.06; Az Dept of Public Safety 5/02/2006 Total $2,618.28; Az State Land Department 5/02/2006 #13892 $3,882.79; Az Water Company 5/02/2006 #13898 $6,876.52; Baker & Taylor 5/02/2006 #13903 $2,647.48; Canyon State Wireless Inc. 5/02/2006 Total $2,424.41; Copper Queen Hospital 5/02/2006 Total $4,909.34; Douglas Daily Dispatch 5/02/2006 Total $1,503.30; Granite Construction Company 5/02/2006 Total $22,095.85; HealthCare Systems Development 5/02/2006 Total $5,500.00; Schindler Elevator Corporation 5/02/2006 #14000 $1,425.68; Quill Corporation 5/02/2006 Total $4,065.85; Morgan, J Michael, PhD PC 5/02/2006 Total $1,353.35; QWEST 5/02/2006 Total $1,858.92; United Fire Equipment Co 5/02/2006 Total $1,338.09; University Physicians, Inc. 5/02/2006 Total $1,166.87; Valley Telephone Co-op, Inc. 5/02/2006 Total $1,165.26; West Group 5/02/2006 Total $4,622.91; Sulphur Springs Valley Electri 5/02/2006 #14070 $1,285.66; Western Emulsion, Inc 5/02/2006 #13906 $47,635.34; Bisbee, City of (Ambulance) 5/02/2006 #13969 $2,203.89; Reed, James P. DO 5/02/2006 Total $1,120.30; Southeastern Az Gov't Organiza 5/02/2006 Total $5,605.75; Az Dept of Corrections/Dgls 5/02/2006 Total $1,671.78; Rutherford Diversified Ind. 5/02/2006 #13923 $13,891.74; Animal Care Equip & Services 5/02/2006 Total $1,082.73; Hagle, Suzanne 5/02/2006 Total $1,049.50; Cochise Cnty Juvenile Court 5/02/2006 Total $1,359.37; LabCorp/LabCorp/Amer Holding 5/02/2006 Total $1,040.28; B & D Lumber & Hardware 5/02/2006 Total $1,007.29; Brown, Mark L 5/02/2006 Total $2,405.07; United Metro Materials, Inc. 5/02/2006 #13998 $2,801.04; Heins, Penny RMR 5/02/2006 Total $1,018.16; GHA Technologies 5/02/2006 Total $3,241.80; Simpson Tool Box Company 5/02/2006 Total $7,097.47; Qwest Interprise America Inc. 5/02/2006 Total $6,645.03; Law by George, PLLC 5/02/2006 Total $7,560.78; ARAMARK Services, Inc. 5/02/2006 Total $34,996.24; Arizona's Children Association 5/02/2006 #13984 $1,537.00; Sierra Vista Police Dept 5/02/2006 Total $3,168.49; Mohave EducationalSvcs Coop 5/02/2006 Total $5,925.19; Wakefield, Randy H. 5/02/2006 #13913 $3,213.16; Burick, Bernadette Esq. 5/02/2006 #13909 $9,263.97; Boyer, Leisa D.W. 5/02/2006 #14062 $1,400.00; Holman's Inc. 5/02/2006 Total $4,458.12; Drumlevitch, Adele, Esq. 5/02/2006 Total $1,645.99; T.L. Roof & Associates 5/02/2006 Total $24,365.90; R. Hooper Print Services 5/02/2006 Total $5,119.40; Thomson West 5/02/2006 Total $1,115.33; Brian Dewelles 5/02/2006 Total $1,069.61; Elsberry, Anne Esq 5/02/2006 Total $1,970.00; Jensen, Lowell A, PLC 5/02/2006 Total $2,674.40; Wood, Steven D 5/02/2006 Total $1,372.10; Allied Container Systems 5/02/2006 Total $4,387.20; Jensen, Tim 5/02/2006 Total $1,663.28; Warrick, Roger 5/02/2006 Total $1,090.56; Healthcare Innovations, Inc. 5/04/2006 Total $1,171.97; Hodges Glass Co Inc 5/04/2006 Total $1,443.62; Sierra Vista Medical Investors 5/04/2006 #14114 $3,555.67; Northern Cochise Comm Hosp Inc 5/04/2006 Total $3,087.26; University Physicians, Inc. 5/04/2006 #14085 $1,388.72; Kindred Nursing Ctrs West, LLC 5/04/2006 Total $3,030.73; Santa Rosa Care Center LLC 5/04/2006 Total $11,645.12; Tucson Medical Center 5/04/2006 Total $1,104.01; United Drugs 5/04/2006 #14089 $2,688.73; Tombstone Pharmacy 5/04/2006 Total $3,657.07; Kindred Hospitals West, LLC 5/04/2006 Total $9,929.70; Rocky Mountain Hldgs LLC 5/04/2006 Total $4,196.29; Southwest Ambulance/86-0758145 5/04/2006 Total $1,474.30; Apria Healthcare Inc 5/04/2006 Total $14,889.16; AccentCare 5/04/2006 Total $29,852.36; Circle B Adult Care Homes, LLC 5/04/2006 Total $2,660.87; Intermountain Centers 5/04/2006 Total $2,055.53; Medicap Pharmacy 5/04/2006 Total $1,888.80; Gila Valley Clinic, PC 5/04/2006 #14138 $1,694.15; Sabino Canyon Rehab & Care Ctr 5/04/2006 Total $1,591.69; Douglas ARC Inc. 5/04/2006 Total $2,792.10; MDMED Inc. 5/04/2006 Total $1,618.27; Food City-#111 & #112 5/04/2006 Total $8,896.70; Carefree Senior Living of CA 5/04/2006 Total $1,254.51; Waverly Park HCC 5/04/2006 #14087 $2,499.00; Az Inpatient Medicine Assoc 5/04/2006 Total $1,270.93; Enrichment Services, Inc 5/04/2006 Total $6,475.99