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proceedings FOR the REGULAR BOARD MEETING of the
cochise county board of supervisors
TUESDAY, march 16, 2004
A regular meeting of the Cochise County Board of Supervisors was held at 02:00 P.M. on March 16, 2004 in the Board of Supervisors Hearing Room, 1415 Melody Lane, Building B, Bisbee, Arizona. In attendance were Patrick Call, Chairman; Paul Newman, Vice Chairman; Leslie Thompson, Member; Jody Klein, County Administrator; Britt Hansen, Deputy County Attorney and Nadine Parkhurst, Clerk of the Board.
ANY ITEM ON THIS AGENDA IS OPEN FOR DISCUSSION AND POSSIBLE ACTION
PLEDGE OF ALLEGIANCE
APPROVAL OF THE AGENDA
THE ORDER OF DELETION OF ANY ITEM ON THIS AGENDA IS SUBJECT TO MODIFICATION AT THE MEETING
ROLL CALL - The three board members were present.
CALL TO THE PUBLIC (MATTERS RELATED TO COUNTY GOVERNMENT - LIMIT OF 3 MINUTES PER PERSON OR AT THE DIRECTION OF THE CHAIRMAN) - Ms. Kaneda addressed the Board regarding some stone damages done to her truck by a County vehicle. She indicated that she has been trying to get a resolution to this matter for the last year without success.
REPORT BY MR. JODY KLEIN, COUNTY ADMINISTRATOR ON RECENT AND PENDING COUNTY MATTERS-County Administrator Jody Klein mentioned that several counties are working with AHCCCS to potentially receive a 2/3 federal match when inmates are taken to a hospital facility for emergency medical care and with at least a 24-hour stay in this facility. Mr. Klein indicated that five counties are contributing to the cost of hosting the National Association of Counties summer conference in Phoenix. The cost for Cochise County is $2,000. For the counties who support this event, a display area will be provided to advertise tourism and economic development. Mr. Klein indicated that this sum will be sent to Maricopa County unless one of the Board members has an objection. Mr. Klein indicated that due to a recent Supreme Court decision, policies on alcohol and drug testing are being reviewed. Finally, Mr. Klein mentioned that the Planning Department met with Naco Cemetery Property developers and they do not have any intention to build over the cemetery area.
Consent
Finance
Item 1-Chairman Call indicated that this item would be moved to the Action Agenda.
Planning & Zoning
Item 2-Approval of a contract between the Cochise County Board of Supervisors and Cooper Aerial Survey Company to provide aerial photography of a 198 square mile area, as defined by the County.-Supervisor Newman made a motion, which was seconded by Supervisor Thompson, to approve Item No. 2 of the Consent Agenda. The motion unanimously carried.
Action
Finance
Item 1-Warrant No. 11899 through 12271 were issued from the following fund lines in the amount of $1,696,515.17. There were no voided warrants.
ISSUED WARRANTS; Fund 100 General Fund $143,992.75; Fund 105 Bisbee/Douglas Airport $132.56; Fund 109 Fleet Mgmt $105,252.97; Fund 116 Tourism $4,240.00; Fund 119 Hazard Abatement Fund $1,730.00; Fund 124 Attorney Anti-Racketeering $60,274.25; Fund 147 Adult Prob. Svcs. Fee $7.50; Fund 149 Adult Probation Community Punishment $1,212.70; Fund 151 Law Library $6,228.58; Fund 162 Document Storage-Clk of Ct $84.79; Fund 164 Judicial Collections $112.50; Fund 171 County Library $2,491.84; Fund 203 Jail Enhancement $2,526.98; Fund 209 LE Block Grant $2,325.00; Fund 222 Office of Bio Terrorism $178.40; Fund 229 Steps Along the Brdr Init $44.50; Fund 232 Family Planning $2,289.30; Fund 233 Aids Grant $15.40; Fund 234 TB Control $944.52; Fund 237 Health S.T.D. Grant $112.35; Fund 239 SEAGO Case Mgmt $84.00; Fund 241 HIV Outpatient Svcs $74.00; Fund 243 Immunization Program $356.00; Fund 249 Tobacco Educ. Grant $7,338.69; Fund 251 Public Works $23,424.73; Fund 261 Flood Control District $115.00; Fund 400 County Capital Projects $9,672.70; Fund 450 M.I.S. Capital Reserve $34,860.00; Fund 504 Solid Waste Capital Project $32,807.03; Fund 505 Solid Waste $35,662.10; Fund 508 Cochise Health Systems $1,209,729.88; Fund 527 Turning Point Grant $45.15; Fund 540 Drug Treatment Education $8,012.00; Fund 557 Domestic Violence TF $137.00 = TOTAL $1,696,515.17-Supervisor Thompson made a motion, which was seconded by Supervisor Newman, to approve the demands in the amount of $1,696,515.17 including an over-six month demand in the amount of $1,593.79 to Cox Cable. The motion unanimously carried.
Board of Supervisors
Item 3-ACQUISITION OF A CEILING MOUNTED DIGITAL PROJECTOR FOR THE SIERRA VISTA REGIONAL CENTER-Training for employees in the Sierra Vista area is now taking place in the conference room at the Sierra Vista Regional Center instead of having employees travel to Bisbee. Consequently, an LCD projector is badly needed to project the training information contained on a CD ROM. The Board indicated that an older version laptop unit could be used and recommended that the total price be kept as low as possible. The Douglas facility is also in need of a similar installation and this will most likely be considered in the next budget year. Supervisor Newman made a motion, which was seconded by Supervisor Thompson, to allocate up to $5,000 from General Fund Contingency Line for the purchase of a ceiling mounted digital projector to be installed at the Sierra Vista Regional Center Conference Room. The motion unanimously carried.
Item 4(Tabled Item)-ADOPTION OF RESOLUTION NO. 04-13 SUPPORTING EFFORTS OF SAN PEDRO AND SOUTHWESTERN RAILROAD TO INCREASE OPERATIONS IN COCHISE COUNTY-This item was removed from the table. Chairman Call invited several members of the audience to address the Board. Mr. Charles Sotelo, Bisbee resident, spoke in favor of the railroad as it is a great opportunity for economic development. Mr. Sotelo stressed that the owners of this railroad are professionals in the railroad business, are well aware of the condition of the tracks and are willing to provide the necessary funds to make this investment profitable. Mr. Sotelo mentioned that some of the tracks do need some repair (estimated $60 per foot). Mr. Sotelo emphasized that this industry is very heavily regulated and this business would not be allowed to operate if the tracks were unsafe. Mr. Sotelo asked for the unanimous support of the three board members for this resolution. Ms Foy Armstrong, Naco resident, stated that this railroad would divide the Community of Naco in two and any hazardous material spill could be disastrous to the Naco Residents. Ms. Armstrong emphasized that the tracks are in very poor condition and millions of dollars will be needed for repair. Mr. Dwyer, Naco resident, stated that Supervisor Newman mentioned in a meeting in January that the tracks would require an investment of ten million dollars. Mr. Dwyer also asked details about the eighteen jobs which would be created by the railroad. Chairman Call asked Mr. Sotelo to answer the questions about the $10M. Mr. Sotelo indicated that to replace the tracks from Aqua Prieta to Paul Spur would cost this amount but the tracks are in good enough shape to handle the proposed traffic. Mr. Sotelo indicated that there is no doubt that some parts of the tracks need repair by the railroad company but they are fully aware of the cost ($60 per foot) and are willing to assume this cost on a as needed basis for track repairs. Supervisor Thompson mentioned that this document is nothing more than a resolution of support. Supervisor Thompson stated that one rail car can contain the same load which is carried by six or eight trucks. The risk of a spill is far greater in a truck accident than a derailment. Chairman Call stated that this document is nothing more that a "Welcome to a new business to Cochise County". If there is any indication that environmental issues could arise, the Board of Supervisors will not hesitate to take appropriate action. Supervisor Newman stressed that a work session should take place to explore all aspects of the proposed rail line before this document is approved.
Supervisor Thompson made a motion, which was seconded by Chairman Call, to adopt Resolution No. 04-13. Result of the motion: Chairman Call voted YES; Supervisor Thompson voted YES; Supervisor Newman voted NO. The motion carried by two votes.
Item 5(Tabled Item)-Award of FY04 Local Transportation Assistance Funding to local transportation applicants-This item was removed from the table. The Board discussed the four options presented and reviewed the sums which were awarded last year and the amount of LTAF II funds which have yet to be expended by the different agencies. Supervisor Newman wanted to be sure that funding was available for the City of Bisbee to start providing a bus route to the community of Naco. Supervisor Thompson requested an increase to the funding for Catholic Community Services (CSS) as this organization has had to absorb some drastic funding cuts in their transportation budget. A representative of Catholic Community Services addressed the Board and stated that it is projected that CCS will very likely be facing a deficit of $40,000. After discussions, the Board agreed on the distribution listed below which is Option D modified to reflect a reduction in the amount distributed to the City of Bisbee from$20,000 to $15,000 and an increase to CCS from $10,000 to $15,000.
1. City of Bisbee, $15,000; 2. CCAH (Cochise County Association for Handicapped), $ 3,000;
3. Douglas ARC, $ 8,000; 4. NCC Hospital, $ 1,000; 5. City of Sierra Vista, $10,000; 6. Sunsites Transportation, $ 8,000; 7. Vicap, $0; 8. Cochise Catholic Community Services, $15,000
Supervisor Thompson made a motion, which was seconded by Supervisor Newman, to approve the distribution of LTAF II Funds as listed above. The motion unanimously carried.
Facilities/Solid Waste
Item 6-APPROVAL OF THE FINANCING FOR THE PURCHASE OF SIX TRUCKS FOR IN-HOUSE HAUL OF SOLID WASTE TRAILERS FROM THE URBAN TRANSFER STATIONS TO THE WESTERN REGIONAL LANDFILL IN LIEU OF CONTINUED OUTSIDE CONTRACT HAULING.-Since the inception of the Solid Waste Regional System, a trucking company was hired to perform the hauling of the solid waste to the County landfill. Prior to the expiration of the hauling contract, the County solicited bids and received several proposals. The lowest qualified bidder submitted a bid which was $50,000 per year over the existing contract. At that point, it was decided to check into the feasibility of bringing this hauling operation in house. Considering the equipment costs (six tractor trailers), personnel, maintenance, operations and financing cost, it was determined that the over all saving would be an estimated $165,000 per year. The financing of the purchase of the six tracker trailers was negotiated at a very favorable rate of 3.19% over a seven-year period with Suntrust Leasing Corporation. The trucks will be purchased on an Arizona Department of Transportation contract and it is expected that this County hauling operation will start as of July 1, 2004. The members of the Solid Waste Rate Review Committee met in early March and unanimously approved this purchase. Supervisor Newman made a motion, which was seconded by Supervisor Thompson, to approve the financing for the purchase of six (6) tractor trucks be used in the Solid Waste Operations and authorize the Chair to sign. The motion unanimously carried.
Highways and Floodplain
Item 7-ADOPTION OF RESOLUTION NO. 04-___ AUTHORIZING A CHANGE TO THE MAINTAINED ROAD SYSTEM MAPS (Tabled Item)-This item was removed from the table. Mr. Allon Owen, Director of the Highway/Floodplain Department mentioned that a memo was sent to the Board members requesting that a work session be scheduled in the near future to discuss adding pre-1975 substandard roads to the Road Maintenance System. During this work session Mr. Owen will present his concerns over adding roads in poor condition to the Maintenance System. Chairman Call indicated that this item would be removed from the agenda until further notice and requested that a work session be scheduled as soon as possible. No motion was made.
Public Hearings
Highways and Floodplain
Item 8-ADOPTION OF RESOLUTION NO. 04-______ ESTABLISHING CAVE CREEK ROAD AND S. ROCKHOUSE ROAD AS DECLARED COUNTY HIGHWAYS. PUBLIC HEARING AT 2:00 P.M-During a meeting in Portal, some residents asked that section of roads (East Main/Rockhouse Road/Cave Creek) be included in the maintenance system. Upon research, it was determined that a section of Rockhouse Road is actually on the School District Property. Consequently, the Highway Department suggested that either the Board modified the proposed resolution to either drop the 211 ft going from the Portal Store to the edge of the School District or declare the 211 ft of road as a County Highway along with Cave Creek Road. The Highway Department stressed that it will be costly to repair the 211 ft by bringing asphalt via trucks. Supervisor Newman mentioned that the residents of Portal are very sensitive over road issues and believed that it would be wise to table this item for one week to inform the residents on these issues. Supervisor Thompson indicated that the Portal residents were confused about the proposed action and once they understood the ramifications, it would be extremely unlikely they would object. Chairman Call indicated that this was a public hearing and invited any member of the audience to address the Board. No one responded.
Chairman Call stated that this item would be tabled for one week (April 23, 2004) to properly inform the Portal residents and to determine the actual cost to repair the 211 ft involved.
Item 9-ADOPTION OF RESOLUTION NO. 04-14 ESTABLISHING A PORTION OF SUNSET ROAD AS A DECLARED COUNTY HIGHWAY. PUBLIC HEARING AT 2:00 P.M.-An inquiry was received to improve W. Sunset Road from Appaloosa Place, east a distance of 0.50 miles to State Road 90 as allowed under the Public/Private Partnership Agreement (Resolution no. 94-49). This road is in the County Maintenance System as a primitive road with an estimated daily traffic of 100. The residents have deposited with the County the sum of $5,840.00 for the cost of materials for chip seal. In order for the County to spend funds on this road, the Board must declare a portion of W. Sunset Road as a declared County Highway. Chairman Call indicated that this meeting was a public hearing and invited any member of the audience to addressed the Board on this issue. No one responded. Supervisor Thompson made a motion, which was seconded by Supervisor Newman, to adopt Resolution No. 04-14 establishing a portion of Sunset Road as a declared County Highway and authorize the Chairman to sign. The motion unanimously carried.
Item 10
APPROVAL OF RESOLUTION NO. 04-15 ALTERING THE STATUS OF A PORTION OF GERONIMO TRAIL, AND DESIGNATING IT AS A PRIMITIVE ROAD. PUBLIC HEARING AT 02:00 PM.-The Arizona Counties Insurance Pool has completed a safety audit of the County maintained roads. Most of the roads which were identified as primitive roads have now been signed as such. Mr. Allon Owen, County Engineer and Director of Highway and Floodplain, asked the Board to rescind the declaration status for a portion of Geronimo Trail from Mile Post 2.4 to Guadalupe Canyon Road in order to include this road into the Primitive Road Classification. Mr. Owen stressed that the signage as primitive roads will serve to warn motorists as to the status of the road and decrease the County's liability. Chairman Call indicated that this meeting was a public hearing and invited any member of the audience to addressed the Board on this issue. No one responded. Supervisor Thompson made a motion, which was seconded by Supervisor Newman, to adopt Resolution No. 04-15. The motion unanimously carried.
ITEMS FOR DISCUSSION/GUIDANCE/POTENTIAL ACTION
Board of Supervisors
Item 11-CORPS OF ENGINEERS GRANTS FOR FLOOD CONTROL PROJECTS-Supervisor Newman indicated that it would be beneficial to have a work session with the Corps of Engineers to discuss some of the major flood areas in the County such as Bay Acres, Pomerene, etc. About ten years ago, the Corps looked at these areas and determined that the cost was not justified compared to the limited number of residents affected. However, now ten years later, the policies of the Corps might have changed and some grants may be available which potentially could help with these flooding problems. The Board instructed the Highway Department to schedule a work session with the Corps of Engineers.
Item 12
FY 04-05 Budget Update - No report was provided under this item.
Item 13
State and Federal Legislation - Supervisor Newman indicated that unlike some counties in the US, the computerized election system used by Cochise County does have a paper backup. Supervisor Newman stated that some citizens are questioning the accuracy of the computerized election systems and believe that a better trail of voting activities should be available under paper format.
SUMMARY ON CURRENT EVENTS BY BOARD MEMBERS:
Item 14
REPORT BY SUPERVISOR PATRICK CALL, DISTRICT NO. 1 -
REPORT BY SUPERVISOR PAUL NEWMAN, DISTRICT NO. 2 -
REPORT BY SUPERVISOR LESLIE THOMPSON, DISTRICT NO. 3 -
Chairman Call and Supervisor Thompson did not provide a report. Supervisor Newman gave a brief description of his upcoming activities.
Item 15
REPORT BY PUBLIC INFORMATION OFFICER AND BOARD BROADCAST DIRECTION-
Public Information Officer Karla Jensen gave a summary of her activities for the past week. Chairman Call indicated that as soon as the Building Protocol Policy is finalized, employees should be notified of its content via the Board Broadcast. There being no further business, Chairman Call declared the meeting adjourned. The next Cochise County Board of Supervisors' Meeting will be held on Tuesday, March 23, 2004 at 02:00 p.m. in the Board of Supervisors' Hearing Room, 1415 Melody Lane, Building B, Bisbee, Arizona.
APPROVED: Patrick Call, Chairman
ATTEST: Nadine Parkhurst, Clerk of the Board
(SUPPORTING DOCUMENTATION IS AVAILABLE AT THE BOARD OF SUPERVISORS' OFFICE)
Publish: May 5, 2004
Arizona Range News
TUESDAY, march 16, 2004
A regular meeting of the Cochise County Board of Supervisors was held at 02:00 P.M. on March 16, 2004 in the Board of Supervisors Hearing Room, 1415 Melody Lane, Building B, Bisbee, Arizona. In attendance were Patrick Call, Chairman; Paul Newman, Vice Chairman; Leslie Thompson, Member; Jody Klein, County Administrator; Britt Hansen, Deputy County Attorney and Nadine Parkhurst, Clerk of the Board.
ANY ITEM ON THIS AGENDA IS OPEN FOR DISCUSSION AND POSSIBLE ACTION
PLEDGE OF ALLEGIANCE
APPROVAL OF THE AGENDA
THE ORDER OF DELETION OF ANY ITEM ON THIS AGENDA IS SUBJECT TO MODIFICATION AT THE MEETING
ROLL CALL - The three board members were present.
CALL TO THE PUBLIC (MATTERS RELATED TO COUNTY GOVERNMENT - LIMIT OF 3 MINUTES PER PERSON OR AT THE DIRECTION OF THE CHAIRMAN) - Ms. Kaneda addressed the Board regarding some stone damages done to her truck by a County vehicle. She indicated that she has been trying to get a resolution to this matter for the last year without success.
REPORT BY MR. JODY KLEIN, COUNTY ADMINISTRATOR ON RECENT AND PENDING COUNTY MATTERS-County Administrator Jody Klein mentioned that several counties are working with AHCCCS to potentially receive a 2/3 federal match when inmates are taken to a hospital facility for emergency medical care and with at least a 24-hour stay in this facility. Mr. Klein indicated that five counties are contributing to the cost of hosting the National Association of Counties summer conference in Phoenix. The cost for Cochise County is $2,000. For the counties who support this event, a display area will be provided to advertise tourism and economic development. Mr. Klein indicated that this sum will be sent to Maricopa County unless one of the Board members has an objection. Mr. Klein indicated that due to a recent Supreme Court decision, policies on alcohol and drug testing are being reviewed. Finally, Mr. Klein mentioned that the Planning Department met with Naco Cemetery Property developers and they do not have any intention to build over the cemetery area.
Consent
Finance
Item 1-Chairman Call indicated that this item would be moved to the Action Agenda.
Planning & Zoning
Item 2-Approval of a contract between the Cochise County Board of Supervisors and Cooper Aerial Survey Company to provide aerial photography of a 198 square mile area, as defined by the County.-Supervisor Newman made a motion, which was seconded by Supervisor Thompson, to approve Item No. 2 of the Consent Agenda. The motion unanimously carried.
Action
Finance
Item 1-Warrant No. 11899 through 12271 were issued from the following fund lines in the amount of $1,696,515.17. There were no voided warrants.
ISSUED WARRANTS; Fund 100 General Fund $143,992.75; Fund 105 Bisbee/Douglas Airport $132.56; Fund 109 Fleet Mgmt $105,252.97; Fund 116 Tourism $4,240.00; Fund 119 Hazard Abatement Fund $1,730.00; Fund 124 Attorney Anti-Racketeering $60,274.25; Fund 147 Adult Prob. Svcs. Fee $7.50; Fund 149 Adult Probation Community Punishment $1,212.70; Fund 151 Law Library $6,228.58; Fund 162 Document Storage-Clk of Ct $84.79; Fund 164 Judicial Collections $112.50; Fund 171 County Library $2,491.84; Fund 203 Jail Enhancement $2,526.98; Fund 209 LE Block Grant $2,325.00; Fund 222 Office of Bio Terrorism $178.40; Fund 229 Steps Along the Brdr Init $44.50; Fund 232 Family Planning $2,289.30; Fund 233 Aids Grant $15.40; Fund 234 TB Control $944.52; Fund 237 Health S.T.D. Grant $112.35; Fund 239 SEAGO Case Mgmt $84.00; Fund 241 HIV Outpatient Svcs $74.00; Fund 243 Immunization Program $356.00; Fund 249 Tobacco Educ. Grant $7,338.69; Fund 251 Public Works $23,424.73; Fund 261 Flood Control District $115.00; Fund 400 County Capital Projects $9,672.70; Fund 450 M.I.S. Capital Reserve $34,860.00; Fund 504 Solid Waste Capital Project $32,807.03; Fund 505 Solid Waste $35,662.10; Fund 508 Cochise Health Systems $1,209,729.88; Fund 527 Turning Point Grant $45.15; Fund 540 Drug Treatment Education $8,012.00; Fund 557 Domestic Violence TF $137.00 = TOTAL $1,696,515.17-Supervisor Thompson made a motion, which was seconded by Supervisor Newman, to approve the demands in the amount of $1,696,515.17 including an over-six month demand in the amount of $1,593.79 to Cox Cable. The motion unanimously carried.
Board of Supervisors
Item 3-ACQUISITION OF A CEILING MOUNTED DIGITAL PROJECTOR FOR THE SIERRA VISTA REGIONAL CENTER-Training for employees in the Sierra Vista area is now taking place in the conference room at the Sierra Vista Regional Center instead of having employees travel to Bisbee. Consequently, an LCD projector is badly needed to project the training information contained on a CD ROM. The Board indicated that an older version laptop unit could be used and recommended that the total price be kept as low as possible. The Douglas facility is also in need of a similar installation and this will most likely be considered in the next budget year. Supervisor Newman made a motion, which was seconded by Supervisor Thompson, to allocate up to $5,000 from General Fund Contingency Line for the purchase of a ceiling mounted digital projector to be installed at the Sierra Vista Regional Center Conference Room. The motion unanimously carried.
Item 4(Tabled Item)-ADOPTION OF RESOLUTION NO. 04-13 SUPPORTING EFFORTS OF SAN PEDRO AND SOUTHWESTERN RAILROAD TO INCREASE OPERATIONS IN COCHISE COUNTY-This item was removed from the table. Chairman Call invited several members of the audience to address the Board. Mr. Charles Sotelo, Bisbee resident, spoke in favor of the railroad as it is a great opportunity for economic development. Mr. Sotelo stressed that the owners of this railroad are professionals in the railroad business, are well aware of the condition of the tracks and are willing to provide the necessary funds to make this investment profitable. Mr. Sotelo mentioned that some of the tracks do need some repair (estimated $60 per foot). Mr. Sotelo emphasized that this industry is very heavily regulated and this business would not be allowed to operate if the tracks were unsafe. Mr. Sotelo asked for the unanimous support of the three board members for this resolution. Ms Foy Armstrong, Naco resident, stated that this railroad would divide the Community of Naco in two and any hazardous material spill could be disastrous to the Naco Residents. Ms. Armstrong emphasized that the tracks are in very poor condition and millions of dollars will be needed for repair. Mr. Dwyer, Naco resident, stated that Supervisor Newman mentioned in a meeting in January that the tracks would require an investment of ten million dollars. Mr. Dwyer also asked details about the eighteen jobs which would be created by the railroad. Chairman Call asked Mr. Sotelo to answer the questions about the $10M. Mr. Sotelo indicated that to replace the tracks from Aqua Prieta to Paul Spur would cost this amount but the tracks are in good enough shape to handle the proposed traffic. Mr. Sotelo indicated that there is no doubt that some parts of the tracks need repair by the railroad company but they are fully aware of the cost ($60 per foot) and are willing to assume this cost on a as needed basis for track repairs. Supervisor Thompson mentioned that this document is nothing more than a resolution of support. Supervisor Thompson stated that one rail car can contain the same load which is carried by six or eight trucks. The risk of a spill is far greater in a truck accident than a derailment. Chairman Call stated that this document is nothing more that a "Welcome to a new business to Cochise County". If there is any indication that environmental issues could arise, the Board of Supervisors will not hesitate to take appropriate action. Supervisor Newman stressed that a work session should take place to explore all aspects of the proposed rail line before this document is approved.
Supervisor Thompson made a motion, which was seconded by Chairman Call, to adopt Resolution No. 04-13. Result of the motion: Chairman Call voted YES; Supervisor Thompson voted YES; Supervisor Newman voted NO. The motion carried by two votes.
Item 5(Tabled Item)-Award of FY04 Local Transportation Assistance Funding to local transportation applicants-This item was removed from the table. The Board discussed the four options presented and reviewed the sums which were awarded last year and the amount of LTAF II funds which have yet to be expended by the different agencies. Supervisor Newman wanted to be sure that funding was available for the City of Bisbee to start providing a bus route to the community of Naco. Supervisor Thompson requested an increase to the funding for Catholic Community Services (CSS) as this organization has had to absorb some drastic funding cuts in their transportation budget. A representative of Catholic Community Services addressed the Board and stated that it is projected that CCS will very likely be facing a deficit of $40,000. After discussions, the Board agreed on the distribution listed below which is Option D modified to reflect a reduction in the amount distributed to the City of Bisbee from$20,000 to $15,000 and an increase to CCS from $10,000 to $15,000.
1. City of Bisbee, $15,000; 2. CCAH (Cochise County Association for Handicapped), $ 3,000;
3. Douglas ARC, $ 8,000; 4. NCC Hospital, $ 1,000; 5. City of Sierra Vista, $10,000; 6. Sunsites Transportation, $ 8,000; 7. Vicap, $0; 8. Cochise Catholic Community Services, $15,000
Supervisor Thompson made a motion, which was seconded by Supervisor Newman, to approve the distribution of LTAF II Funds as listed above. The motion unanimously carried.
Facilities/Solid Waste
Item 6-APPROVAL OF THE FINANCING FOR THE PURCHASE OF SIX TRUCKS FOR IN-HOUSE HAUL OF SOLID WASTE TRAILERS FROM THE URBAN TRANSFER STATIONS TO THE WESTERN REGIONAL LANDFILL IN LIEU OF CONTINUED OUTSIDE CONTRACT HAULING.-Since the inception of the Solid Waste Regional System, a trucking company was hired to perform the hauling of the solid waste to the County landfill. Prior to the expiration of the hauling contract, the County solicited bids and received several proposals. The lowest qualified bidder submitted a bid which was $50,000 per year over the existing contract. At that point, it was decided to check into the feasibility of bringing this hauling operation in house. Considering the equipment costs (six tractor trailers), personnel, maintenance, operations and financing cost, it was determined that the over all saving would be an estimated $165,000 per year. The financing of the purchase of the six tracker trailers was negotiated at a very favorable rate of 3.19% over a seven-year period with Suntrust Leasing Corporation. The trucks will be purchased on an Arizona Department of Transportation contract and it is expected that this County hauling operation will start as of July 1, 2004. The members of the Solid Waste Rate Review Committee met in early March and unanimously approved this purchase. Supervisor Newman made a motion, which was seconded by Supervisor Thompson, to approve the financing for the purchase of six (6) tractor trucks be used in the Solid Waste Operations and authorize the Chair to sign. The motion unanimously carried.
Highways and Floodplain
Item 7-ADOPTION OF RESOLUTION NO. 04-___ AUTHORIZING A CHANGE TO THE MAINTAINED ROAD SYSTEM MAPS (Tabled Item)-This item was removed from the table. Mr. Allon Owen, Director of the Highway/Floodplain Department mentioned that a memo was sent to the Board members requesting that a work session be scheduled in the near future to discuss adding pre-1975 substandard roads to the Road Maintenance System. During this work session Mr. Owen will present his concerns over adding roads in poor condition to the Maintenance System. Chairman Call indicated that this item would be removed from the agenda until further notice and requested that a work session be scheduled as soon as possible. No motion was made.
Public Hearings
Highways and Floodplain
Item 8-ADOPTION OF RESOLUTION NO. 04-______ ESTABLISHING CAVE CREEK ROAD AND S. ROCKHOUSE ROAD AS DECLARED COUNTY HIGHWAYS. PUBLIC HEARING AT 2:00 P.M-During a meeting in Portal, some residents asked that section of roads (East Main/Rockhouse Road/Cave Creek) be included in the maintenance system. Upon research, it was determined that a section of Rockhouse Road is actually on the School District Property. Consequently, the Highway Department suggested that either the Board modified the proposed resolution to either drop the 211 ft going from the Portal Store to the edge of the School District or declare the 211 ft of road as a County Highway along with Cave Creek Road. The Highway Department stressed that it will be costly to repair the 211 ft by bringing asphalt via trucks. Supervisor Newman mentioned that the residents of Portal are very sensitive over road issues and believed that it would be wise to table this item for one week to inform the residents on these issues. Supervisor Thompson indicated that the Portal residents were confused about the proposed action and once they understood the ramifications, it would be extremely unlikely they would object. Chairman Call indicated that this was a public hearing and invited any member of the audience to address the Board. No one responded.
Chairman Call stated that this item would be tabled for one week (April 23, 2004) to properly inform the Portal residents and to determine the actual cost to repair the 211 ft involved.
Item 9-ADOPTION OF RESOLUTION NO. 04-14 ESTABLISHING A PORTION OF SUNSET ROAD AS A DECLARED COUNTY HIGHWAY. PUBLIC HEARING AT 2:00 P.M.-An inquiry was received to improve W. Sunset Road from Appaloosa Place, east a distance of 0.50 miles to State Road 90 as allowed under the Public/Private Partnership Agreement (Resolution no. 94-49). This road is in the County Maintenance System as a primitive road with an estimated daily traffic of 100. The residents have deposited with the County the sum of $5,840.00 for the cost of materials for chip seal. In order for the County to spend funds on this road, the Board must declare a portion of W. Sunset Road as a declared County Highway. Chairman Call indicated that this meeting was a public hearing and invited any member of the audience to addressed the Board on this issue. No one responded. Supervisor Thompson made a motion, which was seconded by Supervisor Newman, to adopt Resolution No. 04-14 establishing a portion of Sunset Road as a declared County Highway and authorize the Chairman to sign. The motion unanimously carried.
Item 10
APPROVAL OF RESOLUTION NO. 04-15 ALTERING THE STATUS OF A PORTION OF GERONIMO TRAIL, AND DESIGNATING IT AS A PRIMITIVE ROAD. PUBLIC HEARING AT 02:00 PM.-The Arizona Counties Insurance Pool has completed a safety audit of the County maintained roads. Most of the roads which were identified as primitive roads have now been signed as such. Mr. Allon Owen, County Engineer and Director of Highway and Floodplain, asked the Board to rescind the declaration status for a portion of Geronimo Trail from Mile Post 2.4 to Guadalupe Canyon Road in order to include this road into the Primitive Road Classification. Mr. Owen stressed that the signage as primitive roads will serve to warn motorists as to the status of the road and decrease the County's liability. Chairman Call indicated that this meeting was a public hearing and invited any member of the audience to addressed the Board on this issue. No one responded. Supervisor Thompson made a motion, which was seconded by Supervisor Newman, to adopt Resolution No. 04-15. The motion unanimously carried.
ITEMS FOR DISCUSSION/GUIDANCE/POTENTIAL ACTION
Board of Supervisors
Item 11-CORPS OF ENGINEERS GRANTS FOR FLOOD CONTROL PROJECTS-Supervisor Newman indicated that it would be beneficial to have a work session with the Corps of Engineers to discuss some of the major flood areas in the County such as Bay Acres, Pomerene, etc. About ten years ago, the Corps looked at these areas and determined that the cost was not justified compared to the limited number of residents affected. However, now ten years later, the policies of the Corps might have changed and some grants may be available which potentially could help with these flooding problems. The Board instructed the Highway Department to schedule a work session with the Corps of Engineers.
Item 12
FY 04-05 Budget Update - No report was provided under this item.
Item 13
State and Federal Legislation - Supervisor Newman indicated that unlike some counties in the US, the computerized election system used by Cochise County does have a paper backup. Supervisor Newman stated that some citizens are questioning the accuracy of the computerized election systems and believe that a better trail of voting activities should be available under paper format.
SUMMARY ON CURRENT EVENTS BY BOARD MEMBERS:
Item 14
REPORT BY SUPERVISOR PATRICK CALL, DISTRICT NO. 1 -
REPORT BY SUPERVISOR PAUL NEWMAN, DISTRICT NO. 2 -
REPORT BY SUPERVISOR LESLIE THOMPSON, DISTRICT NO. 3 -
Chairman Call and Supervisor Thompson did not provide a report. Supervisor Newman gave a brief description of his upcoming activities.
Item 15
REPORT BY PUBLIC INFORMATION OFFICER AND BOARD BROADCAST DIRECTION-
Public Information Officer Karla Jensen gave a summary of her activities for the past week. Chairman Call indicated that as soon as the Building Protocol Policy is finalized, employees should be notified of its content via the Board Broadcast. There being no further business, Chairman Call declared the meeting adjourned. The next Cochise County Board of Supervisors' Meeting will be held on Tuesday, March 23, 2004 at 02:00 p.m. in the Board of Supervisors' Hearing Room, 1415 Melody Lane, Building B, Bisbee, Arizona.
APPROVED: Patrick Call, Chairman
ATTEST: Nadine Parkhurst, Clerk of the Board
(SUPPORTING DOCUMENTATION IS AVAILABLE AT THE BOARD OF SUPERVISORS' OFFICE)
Publish: May 5, 2004
Arizona Range News
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| March 9, 2004 | April 6, 2004 |
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